ASSOCIATION OF FLORIDA CONSERVATION DISTRICTS BYLAWS
ARTICLE I- Name and Type
This organization is the Association of Florida Conservation Districts. The official abbreviation is
AFCD. It is independent, non-profit, and non-partisan.
ARTICLE II- Mission and Goals
The Mission of AFCD is to provide leadership and coordination for Florida’s Soil and Water Conservation Districts in natural endeavors.
AFCD Goals are:
A. Facilitate information exchange and cooperative efforts between AFCD and District Supervisors.
B. Serve as a unified voice and liaison to represent Districts to State and Federal Agencies and to outside organization.
C. Assist Districts with capacity building. D. Provide Districts operations support.
ARTICLE III- Membership and Dues
Each Soil and Water Conservation District created under provisions of Chapter 582, Florida Statutes, is eligible for membership. Each District has one vote in the actions of AFCD. Individuals, groups, and organization sharing AFCD goals are eligible for associate membership. Associate members cannot hold office or vote as a delegate.
Annual membership dues per District are established for the ensuing year at the each annual meeting by a majority vote of the delegates. Annual dues for associate members are
established annually by the Board of Directors. Notification of dues assessment will be sent to each District by the Secretary/Treasurer on or before October 1 of each year. By a two-thirds (2/3) majority vote of delegates at an annual meeting, special assessments may be levied for a one year period, with the purpose of the assessment clearly defined. Each District has one (1) vote. By a majority vote of the Board of Directors, AFCD may make other special funding requests as needed: members and associate members not responding are under no penalty. The AFCD fiscal year is October 1 through September 30.
ARTICLE IV – Executive Board
The Executive Board shall consist of the President, First and Second Vice Presidents, Secretary/Treasurer, and the Immediate Past President (Article VI). The Executive Board shall manage the business and affairs of AFCD, and shall exercise all of the powers of AFCD, except such as are by law or by Articles of Incorporation of AFCD or by these By-Laws conferred upon or reserved to the Board of Directors or assembled voting delegates.
The Executive Board may act in place of the Board of Directors between board meetings on all matters, except those specifically reserved to the Board by these By-laws. Actions of the Executive Board shall be reported to the Board of Directors within ten (10) days of such action and shall be deemed ratified by the Board of Directors unless the Board of Directors shall, at its next meeting, expressly modify or set aside such action.
The Executive Board shall have the power to authorize expenditures within an approved budget, including expenditures to purchase and rent real and personal property as the Executive Board shall determine and may, in addition, hold special meetings on the call of the President on not less than ten (10) days written notice. Between meetings, teleconference meetings may be held to conduct official business. Any action required or permitted to be
taken by the Executive Board may be taken wit.hout a meeting, if all voting members of the ~ Executive Board shall individually or collectively consent in writing to such action. Such written
consent or consents shall be filed with the minutes of the proceedings of the Executive Board. Such action by written consent shall have the same force and effects as a unanimous vote of such Executive Board. The Executive Board will have the power to determine a District’s good standing by receiving and annual report provided by the individual District. The Executive Board shall determine the parameters of the report.
Three (3) members of the Executive Board shall constitute a quorum at any meeting.
ARTICLE V – Board of Directors
The Board of Directors of AFCD shall consist of the four (4) Area Vice Presidents, the Deputy Vice Presidents, which shall not have a vote except in the absence of their Area Vice President (Article VII), and the Executive Board (Article IV). The Board of Directors shall be the governing body of the AFCD responsible to the assembled voting delegates of AFCD. The Board of Directors shall meet quarterly and may hold additional meetings as are deemed necessary by the Board of Directors.
Five (5) Directors eligible to vote shall constitute a quorum at any meeting.
In addition, the Board of Directors will annually designate all delegates and alternates to National Association of Conservation District (NACO) functions.
ARTICLE VI- Officers
Officers of AFCD are President, First Vice President, Second Vice President, Secretary/Treasurer, Immediate Past President, and the four (4) Area Vice Presidents. The President, First Vice President, Second Vice President, and Secretary/Treasurer are nominated from and elected by the membership at each annual meeting. They take office at the end of the Annual Meeting at which they are elected and serve for one (1) year or until a successor is duly elected or appointed. The Secretary/Treasurer is bonded in an amount equal to and not less than the
total funds handled during the previous fiscal year. No officer serves more than two (2) complete consecutive terms in one office. Any officer failing to attend three (3) consecutive Board, Annual, or Special Meeting without advance Executive Board approval is relieved of duty. The Board of Directors appoints a qualified member to fill any vacancy to complete an unexpired term.
The state is divided into four (4) Areas. Each Area elects an Area Vice President and Deputy Vice Presidents. Deputy Vice Presidents are established as follows:
Area I-A, One (1) Deputy Vice President is appointed from Escambia, Yellow River, or Blackwater Soil and Water Conservation Districts and serves Escambia, Okaloosa, and Santa Rosa Counties.
Area 1-8, One (1) Deputy Vice President is appointed from Bay, Holmes, Choctawhatchee River, or Orange Hill Soil and Water Conservation Districts and serves Bay, Holmes, Walton, and Washington Counties.
Area1-C, One (1) Deputy Vice President is appointed from Chipola River, Franklin, or Tupelo Soil and Water Conservation Districts and serves Calhoun, liberty, Franklin, and Gulf Counties.
Area 1-0, One (1) Deputy Vice President is appointed from Gadsden, Jackson, Jefferson, Ochlockonee River or Wakulla Soil and Water Conservation Districts and serves Gadsden, Jackson, Jefferson, leon, and Wakulla Counties.
Area 2-A, One (1) Deputy Vice President is appointed from Santa Fe, Hamilton, Lafayette, Madison, or Suwannee Soil and Water Conservation Districts and serves Santa Fe, Columbia, Hamilton, Lafayette, Madison, and Suwannee Counties.
Area 2-8, One (1) Deputy Vice President is appointed from Dixie, Gilchrist, levy, or Taylor Soil and Water Conservation Districts and serves Dixie, Gilchrist, levy, and Taylor Counties.
Area 2-C, One (1) Deputy Vice President is appointed from Alachua, Baker, Bradford, or Union
Soil and Water Conservation Districts and serves Alachua, Baker, Bradford, and Union Counties.
Area 2-D, One (1) Deputy Vice President is appointed from Citrus, Clay, Marion, or Putnam Soil and Water Conservation Districts and serves Citrus, Clay, Marion, and Putnam Counties.
Area 2-E, One (1) Deputy Vice President is appointed from Duval, Flagler, Nassau, St. Johns, or Volusia Soil and Water Conservation Districts and serves Duval, Flagler, Nassau, St. Johns, and Volusia Counties.
Area 3-A, One (1) Deputy Vice President is appointed from Pasco, lake, Sumter, or Nature Coast
Soil and Water Conservation Districts and serves Pasco, Hernando, lake, and Sumter Counties.
Area 3-8, One (1) Deputy Vice President is appointed from Brevard, Orange, Osceola, Seminole, or Polk Soil and Water Conservation Districts and serves Brevard, Orange, Osceola, Seminole, and Polk Counties.
Area 3-C, One (1) Deputy Vice President is appointed from Hillsborough, Manatee River, Pinellas, or Sarasota Soil and Water Conservation Districts and serves Hillsborough, Manatee, Pinellas, and Sarasota Counties.
Area 3-D, One (1) Deputy Vice President is appointed from Hardee, Peace River, Charlotte, or lee Soil and Water Conservation Districts and serves Hardee, DeSota, Charlotte, and lee Counties.
Area 4-A, One (1) Deputy Vice President is appointed from Highlands, Okeechobee, Indian River, or St. lucie Soil and Water Conservation Districts and serves Highlands, Okeechobee, Indian River, and St. Lucie Counties.
Area 4-B, One (1) Deputy Vice President is appointed from Palm Beach, Hendry/Glades, or Martin Soil and Water Conservation Districts and serves Palm Beach, Hendry/Glades, and Martin Counties.
Area 4-C, One (1) Deputy Vice President is appointed from Collier, Broward, or South Dade Soil and Water Conservation Districts and serves Collier, Broward, Monroe, and Miami-Dade Counties.
Area Vice Presidents and Deputy Vice Presidents serve a two (2) year term. Neither serves more than three (3) consecutive terms. Areas 1 and 3 hold elections during odd numbered years. Areas 2 and 4 hold elections during even numbered years. These elections are held during the appropriate Annual Meetings in each Area with each Supervisor, whose District is in good standing, allowed one (1) vote. An Area Vice President may appoint a Deputy Vice President to temporary serve in his/her absence.
If the position of Area Vice President becomes vacant, due to resignation, or otherwise, the AFCD Board of Directors appoints a successor to complete the unexpired term of Area Vice President (or until a special election is held). An Area Vice President nominates a successor to complete the unexpired term of a Deputy Vice President (or until a special election is held). The nomination is submitted to the Board of Directors for confirmation. If a special Area election is held, those elected will take office immediately and serve through the unexpired term. An Officer will hold only one (1) position on the Board of Directors at any time.
ARTICLE VII- Agents and Employees
The Board of Directors may utilize the services of and may employ such employees and agents permanent and temporary, as they may require and determine their qualifications, duties, and compensation. The Board of Directors may delegate to the President, to one or more Directors, or to one or more agents, or employees such powers and duties as they may deem proper. The Board of Directors shall maintain copies of such rules, orders, contracts, forms, and such other documents as they shall adopt or employ.
ARTICLE VIII- Area Organization
The state is divided into four (4) Areas, duly recorded and maintained by the Board of Directors, this delineation may be modified by a majority vote at the next Annual Meeting without
pursuing a full By-Law change (Article XIV).
ARTICLE IX – Duties of Officers
- AFCD Chief Executive
- Presides at Annual, Special, and Board Meetings
- Appoints standing and special committees
- Directs AFCD activities
- Administers AFCD agents/employees
First Vice President
- Chair of Annual Meeting Planning Committee
- Serves as President when President is absent
- Receives duplicate copies of all Treasurer’s records and the First Vice President (or any other Officer of the Executive Board) must co-sign checks over $200.00.
Second Vice President
- Coordinator of standing committees
- Serves as First Vice President when First Vice President is absent
- Serves as President when both President and First Vice President are absent
- Keeps minutes of Annual, Special, and Board Meetings
- Disseminates information to membership
- Receives and accounts for all funds paid to AFCD
- Make disbursements as directed by the President and approved by the Board of Directors
- Arranges for an annual audit of AFCD Financial Records using acceptable accounting practices by an independent auditing agency
- Presents a Financial Report at each Board Meeting
- Presents a Year-to-Date Financial Report at each Board Meeting and a copy available to each District
Immediate Past President
- Chairs Resolutions, By-Laws, and Nominations Committees
- Presides during election of Officers at the Annual Meeting Area Vice Presidents (4)
- Arranges for and presides at Area Meetings
- Reports on Area activities at AFCD Board Meetings
- Communicates with Area Districts on AFCD matters
- Serves on standing and special committees
- Accounts to AFCD for all AFCD Area expenditures
ARTICLE X – Association Meetings
The time and general location of AFCD Annual Meetings is determined by the Board of Directors two (2) years in advance of each meeting. Each District is given one hundred twenty (120) or more days advance notice of Annual Meetings. The First Vice President (Article IX), along with host Area Vice President and host District Chairperson make arrangements including
~ accommodations, entertainment, and tours as requested by the AFCD Annual Meeting Planning Committee.
Prior to any AFCD meeting, each District Board will designate one (1) voting delegate and one (1) alternate. These names will be given to the Secretary/Treasurer prior to the Official Business Section of the Annual Meeting. Those delegates representing Districts in good standing will be seated by the Secretary/Treasurer and will cast that District’s vote on matters
of AFCD business.
Delegates from a majority of Districts in good standing will constitute an Annual Business Meeting quorum. By majority of those qualified delegates present, quorum requirements may be modified for individual meetings.
Any District Supervisor shall have the right to speak at the Annual Business Meeting or any official meeting of AFCD. Discussions shall be limited to three (3) minutes in length, with additional time granted at the discretion of the presiding Officer.
A majority vote of the delegates is needed for adoption and ratification of AFCD actions or positions.
The President may call Special Meetings as required. Notification of such meetings will be sent to each District ten (10) or more days prior to the meeting, and will state the meeting date, time, place, and purpose. Only that business stated in the notice will be considered and acted
on. The delegate requirements and voting provisions spelled out in this Article apply equally to Special Meetings.
ARTICLE XI- Area Meetings
Each Area shall hold an Annual Meeting a minimum of ninety (90) days before the opening of the AFCD Annual Meeting. Area Vice Presidents will establish meeting date, time, place, and program. They will also notify each District in the Area ten (10) or more days prior to the meeting. Area Vice Presidents and Deputy Vice Presidents will be elected (Article V) and take office immediately following election. All supervisors representing Districts in good standing
are eligible to vote.
Article XII- Standing Committees
The President shall appoint chairpersons annually for standing committees to address pertinent topics such as:
- Annual Meeting
- District Operations/Capacity Building
- Education and Public Affairs
- Urban, Community, and Coastal Resources
- Land Management
- Resource Conservation and Development (RC&D)
The standing committees shall meet at least once a year to review and recommend AFCD policy. The committees shall submit a report of their findings to the Board of Directors for presentation at the Annual Meeting. The committee reports, as well as, board adopted policies, submitted through Area Meetings shall be presented to the voting delegates at the AFCD Annual Meeting. The Board of Directors may include recommended actions with the proposals.
The Annual Business Meeting voting delegates shall ratify, adopt, reject, or modify the recommendations either in part or whole.
The Board of Directors shall maintain a record of AFCD policies. All actions of the Board of Directors shall be available to all Districts.
The President shall, with the assistance of the Board of Directors, appoint the members of all standing committees (with exception noted below). Each committee (with exception noted below) shall be composed of at least four (4) District Supervisors and advisors (advisors may be employees of FDACS/OAWP, USDA/NRCS, UF/IFAS, or other partnering agencies) deemed necessary by the Board of Directors. Employees of a District or partnering agency may be appointed by the District supervisor upon approval from the AFCD President.
Note: There are three (3) standing committees (Resolutions, By-laws, and Nominating) that are chaired by the Immediate Past President and shall be made up of the four (4) Area Vice Presidents.
Committees shall maintain charters that detail their purpose.
ARTICLE XIII- Special Committees
When the President or Board of Directors deems it necessary to address a special issue, the President may form a special committee. The committee shall consist three (3) members, at least two (2) of which are District Supervisors. Advisors may serve on special committees; advisors may be employees of FDACS/OAWP, USDA/NRCS, UF/IFAS, or other partnering
agencies (Article XII). If the committee is necessary for more than one (1) year, it shall become a standing committee by a majority vote of the Board of Directors or Annual Business Meeting voting delegates.
ARTICLE XIV – Amendments
These By-laws can be amended by a two-thirds (2/3) majority vote of delegates at the Annual Business Meeting. The standing Resolutions, By-laws, and Nominating Committees, chaired by the Immediate Past President, will consider proposed changes each year. Proposed changes must be submitted to the committee three (3) months prior to the Annual Meeting. The committee distributes proposed changes or amendments to each District a minimum of sixty (60) days before the Annual Meeting.
At its discretion, the Resolutions, By-laws, and Nominating Committees or voting delegates may make recommendations for change without these time constraints. By-Laws can be amended at the Annual Business Meeting, by a two-thirds (2/3) voting delegates majority vote.
ARTICLE XV – Rules of Order
AFCD shall use Robert’s Rules of Order, Revised as a guide in the conduct of business at AFCD meetings.
ARTICLE XVI- Dissolution
AFCD may be disbanded by a two-thirds (2/3) voting delegates majority vote-at th-e Annual . Business Meeting. Any funds, property, or other assets will be distributed in accordance with Section 617.011, Florida Statutes, 1977.
Adopted 2004 Amended: 8/13/2006, 08/09/2009, 07/31/2010, 08/01/2012