Table of Contents

Article I - Name and Type	Article IX - Duties of Officers
Article II - Mission and Goals	Article X - Association Meetings
Article III - Membership and Dues	Article XI - Area Meetings
Article IV - Executive Board	Article XII - Standing Committees
Article V - Board of Directors	Article XIII - Special Committees
Article VI - Officers	Article XIV - Amendments
Article VII - Agents and Employees	Article XV - Rules of Order
Article VIII - Area Organization	Article XVI - Dissolution

By-Laws

Association of Florida Conservation Districts Inc.

ARTICLE X – Association Meetings

The time and general location of Association annual meetings is determined by the Board of Directors two years in advance of each meeting. Each conservation district is given one hundred twenty (120) or more days advance notice of annual meetings. The First Vice-president (Article IX), along with host Area Vice-president and Host District Chairperson make arrangements including accommodations, entertainment, tours as requested by the Annual Meeting Planning Committee.

Prior to any Association meeting, each district board will designate one voting delegate and one alternate. These names will be given in writing to the Secretary-Treasurer prior to the official business section. Those delegates representing districts in good standing will be seated by the Secretary-Treasurer and will cast that district’s vote on matters of Association business.

Delegates from a majority of districts in good standing will constitute an annual business meeting quorum. By majority of those qualified delegates present, quorum requirements may be modified for individual meetings.

Any district supervisor shall have the right to speak at the annual business meeting or any official meeting of the Association. Discussions shall be limited to three (3) minutes in length, with additional time granted at the discretion of the presiding officer.

A majority vote of the delegates is needed for adoption and ratification of Association actions or positions.

The President may call special meetings as required. Notification of such meetings will be sent to each district ten (10) or more days prior to the meeting, and will state the meeting time, place, and purpose. Only that business stated in the notice will be considered and acted on. Those delegate requirements and voting provisions spelled out in this Article apply equally to special meetings.

ARTICLE XI – Area Meetings

All areas shall hold an annual meeting a minimum of 90 days before the opening of the Association’s annual meeting. Area Vice Presidents will establish meeting time, place, and program. They will also notify each district in the area ten (10) or more days prior to the meeting. Area Vice Presidents and Deputies will be elected (Article V) and take office immediately following election. All supervisors representing districts in good standing are eligible to vote.

ARTICLE XII – Standing Committees

The President shall appoint chairpersons annually for standing committees to address pertinent topics such as:

• Partnership
• Annual Meeting
• District Operations/Capacity Building
• Legislative
• Education and Public Affairs
• Urban, Community, and Coastal Resources
• Land Management
• Resource Conservation and Development

The standing committees shall meet at least once a year to review and recommend Association policy. The committees shall submit a report of their findings to the Board of Directors for presentation at the annual meeting. The committee reports as well as Board adopted policies submitted through the Area meetings shall be presented to the voting delegates at the annual meeting. The Board of Directors may include recommended actions with the proposals. The voting delegates shall ratify, adopt, reject, or modify the recommendations either in part of whole.

The Board of Directors shall maintain a record of Association policies. All actions of the Board of Directors shall be published and distributed to all districts.

Note: There are three special committees Resolutions, Bylaws, and Nominations that are chaired by the immediate past President.

The President shall, with the assistance of the Area vice-presidents, appoint the members of all standing committees. Except for the Nomination committee, which shall be made up of the six (6) Area vice-presidents and the immediate Past President who shall chair the committee.

Each committee shall be composed of at least six (6) district supervisors, and those advisors deemed necessary by the Board of Directors that are employees of a District, OAWP, NRCS, or IFAS shall be appointed by their district supervisor upon request from the President.

Committees shall maintain charters that detail their purpose.

ARTICLE XIII – Special Committees

When the President or Board deems it necessary to address a special issue, the President may form a special committee. The committee shall consist of three members, at least two of which are supervisors. Advisors may serve on special committees as detailed in Article XII. If the committee is necessary for more than one year, it shall become a standing committee by a majority vote of the Board of Directors or annual business meeting delegation.